The functional evidence that gets your client through the NDIS access door
Capacoty turns your assessment notes and outcome measures into a planner-ready NDIS Access Request report: five consolidated functional domains, standardised scores interpreted in plain English, and support recommendations the delegate can actually picture. Editable Word document, your branding, drafted in minutes.
What is an NDIS Access Request report?
The NAR is the occupational-therapy functional capacity report that accompanies an NDIS Access Request: the evidence a person submits to show they meet the disability requirements for access.
It is purpose-built around the access decision. The report documents the primary disability and its everyday consequences across five consolidated functional domains, interprets standardised outcome measures against those domains, and translates the picture into reasonable-and-necessary support needs. Because it is written for the NDIS access delegate (an administrative decision-maker who is not a health professional), every clinical finding is rendered in plain Australian English they can understand on first read. Capacoty drafts this report from your structured intake and assessment data while preserving your clinical authority.
You reach for the NAR when an adult client is applying for the NDIS for the first time and needs OT evidence of permanent, significant disability and its functional impact to satisfy the access criteria. It is the right report when you want a faster, more consolidated alternative to a full granular FCA at the access stage (five broad super-domains rather than 28 discrete tasks) while still carrying the clinical weight, outcome-measure interpretation and reasonable-and-necessary reasoning a delegate expects. The output is an editable Word (.docx) document you finish and sign; nothing is auto-submitted.
Consolidated evidence, in one pass
The NAR carries the clinical weight of a full FCA but is tuned for access: five broad functional super-domains, the outcome measures you administered interpreted in plain English, and a costed support-hours table. A pile of notes becomes a structured, delegate-ready draft in minutes.
How Capacoty writes your NAR
Work the way you already do, one report at a time. Capture the visit, score your measures, review the suggested supports, and Capacoty drafts the rest. You stay the author at every step.
Capture by chat or dictation
Work through a guided intake by typing or dictating your clinical notes. The tool extracts structured data and parses spoken outcome-measure scores into the right instrument, or click any field to type directly.
Enter outcome measures
Record scores for any administered standardised assessments (WHODAS, LSP-16, FIM, MoCA, CANS and the rest) with server-side checks that keep scores accurate and consistent.
Review suggested recommendations
As scores land, a rule-based suggester surfaces evidence-linked AT and support items with NDIS line codes attached. You tick what you'll actually recommend; nothing auto-adds.
Generate, edit & submit
Capacoty drafts the full report into your branded Word template in two to four minutes: five super-domains, interpreted scores, a support-hours table with server-computed totals. You review, sign and submit.
Scores interpreted, not just tabulated
Over 20 standardised tools are wired into the NAR. Enter the scores you administered and Capacoty places them in scoring tables, then writes a clinical Analysis that links each pattern to a named functional limitation and an NDIS support implication, so the measures land as evidence for the delegate, not a bolted-on appendix. Score-accuracy guards require every cited figure to match exactly what you entered.
- WHODAS 2.0, LSP-16, ABAS-3, Vineland-3, CANS, FIM and more
- Per-instrument scoring tables with a clinical Analysis paragraph
- Score-accuracy guards: no rounding, estimating or inventing
Editable .docx, in your branding.
The NAR is delivered as a fully editable Microsoft Word (.docx) document rendered into your own template, with your logo and chosen colour theme applied. Refine the clinical voice where you want to, adjust recommendations, sign off as the assessing OT, and submit it as Access Request evidence; it reads as your own clinical document, start to finish.
- Fully editable Word document: your wording, your sign-off
- Your logo and colour theme baked into your own template
- Nothing is auto-submitted; you stay the author and decision-maker
What's inside a Capacoty NAR
Every section an access delegate expects, in the order they expect it, drafted from your data and ready to edit.
Cover page and applicant details
Branded title page with applicant name, date of birth and contact, assessment and report dates, and assessor details: name, AHPRA number, contact and qualification.
Summary of Assessment
Seven synthesis boxes written last: Functional Capacity, Core Supports, Capacity Building, Capital Supports, Functional Impact, Informal Support Sustainability and Prevention of Functional Decline.
Assessment Objective and Background
The five stated objectives of the assessment plus a background paragraph covering date, location, attendees, documentation cited and the methods of assessment used.
Applicant Background
Primary disability with a concise clinical description of its typical functional impairments, secondary disabilities, time-limited or degenerative and treatment status, social history and living situation, current assistive technology, and informal supports.
Desired Plan Goals
Up to seven participant-stated NDIS goals that frame the functional analysis.
Barriers to Goal Achievement
The disability-related barriers standing between the participant and each goal.
Formalised Assessment Tools (Outcome Measures)
Per-instrument scoring tables for each administered standardised assessment, each followed by a clinical Analysis that interprets the pattern of scores and links it to functional impairment.
Current Status: five super-domains
Consolidated functional analysis across PHYSICAL, SELF-CARE (PADL), DOMESTIC TASKS (IADL), COGNITION, and COMMUNICATION & SOCIAL, each with a level of assistance, support type, up to five status bullets and an expected-change statement.
Behavioural Concerns
One row per identified behaviour of concern with a description and a five-band risk rating from Low through High, generated only where behavioural concerns were entered.
Support Needs Recommendations
A weekly support-hours table by activity (PADL, IADL, community, behavioural regulation, passive and active overnight) with type of assistance, hours and justification; category totals are computed server-side.
Other Core, Capacity Building and Support Coordination Recommendations
NDIS-funded recommendations including transport level, capacity building services with anticipated hours, specialist behaviour support, support coordination and psychosocial recovery coach where indicated.
Assistive Technology, Consumables and Assessor Statement
Assessed AT items with justification and indicative cost, continence consumables where required, and a signed assessor certification of NDIA provider suitability.
Why OTs choose Capacoty for Access RequestsNAR
This isn't generic AI with an OT label. Every behaviour below is purpose-built for the NDIS Access Request, and shipped.
Purpose-built for the access stage: PHYSICAL, SELF-CARE, DOMESTIC TASKS, COGNITION and COMMUNICATION & SOCIAL replace the granular task-by-task FCA structure, faster to produce and easier for a delegate to read.
Every finding is rendered in plain Australian English for an administrative decision-maker who is not a clinician, while preserving the OT's clinical authority. No undecoded jargon.
Scores from 20-plus standardised tools are placed in scoring tables and then interpreted in a clinical Analysis that links each pattern to a named functional limitation and an NDIS support implication.
The prompt enforces the NDIS funding criteria (informal-support sustainability, prevention of decline, overnight-discrimination rules, CANS-to-hours consistency and risk-versus-support boundaries) so recommendations are defensible.
Weekly support hours by category (PADL, IADL, community and overnight) are totalled authoritatively by the report builder, not the model, with an overnight cap and clean integer and decimal formatting.
A rule-based suggester surfaces evidence-linked AT and support items as assessment scores fire matching rules, with NDIS line codes attached; you stay in control of what's recommended.
Output is a fully editable Word document rendered into your own template with your logo and colour theme applied, so you finish, sign and submit it as your own clinical document.
Every draft is AES-256 encrypted on your device before it leaves the browser (Capacoty stores only ciphertext it can't read), the participant's name is encrypted, and your data is never used to train AI.
20+ outcome measures, scored inside the report
No more scoring in a separate spreadsheet. Administer or enter results in-app and Capacoty interprets them and links each finding to functional impact in your NAR narrative.
Built to keep you compliant
Every NAR is grounded in the standards you're accountable to.
NDIS Practice Standards
NARs are structured to the NDIS Practice Standards and what access delegates expect: the right sections, interpreted evidence and reasonable-and-necessary justification, every time.
You stay the author
Capacoty drafts; you review, edit and sign off, so every report meets your professional obligations. No autonomous clinical decisions, ever.
End-to-end encrypted
Every draft is AES-256 encrypted on your device before it leaves the browser, then stored on Australian servers. Your data is never used to train AI, compliant with the Australian Privacy Act 1988 and all 13 APPs.
NDIS Access Request report FAQ
Explore the other report types
Capacoty drafts every report an OT writes across NDIS and aged care, each purpose-built, not retrofitted.
FCA
Functional Capacity Assessments: ~31 domains, 23 outcome measures and costed support-hours tables.
Learn more →AT
Assistive Technology reports that satisfy section 34: cost tiers, risk levels and options comparison.
Learn more →HAL
Home & Living reports: SDA, SIL, ILO and more, justified against reasonable and necessary.
Learn more →SAH
Support at Home assessments written in aged-care voice: function, services, AT and home mods.
Learn more →CHM
Complex Home Modifications reports that justify built-in mods room by room.
Learn more →PR
Progress Reports that evidence outcomes against plan goals and justify the next plan.
Learn more →Ask Capacoty
Your OT research assistant: cited answers to NDIS and clinical questions, right beside your draft.
Learn more →All report tools
See every Capacoty report type in one place and find the right tool for the job.
Browse all →Write your next Access Request with Capacoty
Start a free trial (two reports, no card) and see a delegate-ready NDIS Access Request report come together from your own notes. You stay the author, start to finish.
