Write a planner-ready NDIS Functional Capacity Assessment in minutes, not days
Capacoty's flagship FCA tool turns your assessment notes, scored outcome measures and functional grid into a structured, reasonable-and-necessary report, with current-status domains, outcome-measure analysis and costed support-hours tables. It sounds like an OT, not a robot.
What is an NDIS Functional Capacity Assessment?
The Functional Capacity Assessment is the cornerstone occupational-therapy report in the NDIS: the evidence a delegate uses to fund a participant's plan.
It documents how a participant's disability affects everyday function across physical, self-care, instrumental, cognitive, communication and psychosocial domains, links those findings to standardised outcome measures, and translates them into the supports an NDIS delegate needs to make a decision. Capacoty drafts this report from your structured intake and assessment data, writing in plain-English Australian voice pitched at the planner while preserving your clinical authority.
You reach for the FCA when a participant needs evidence of their functional capacity for a plan, a plan review or a change-of-circumstances request, and you need to evidence support hours, justify capacity-building therapy with measurable outcomes, and tie every recommendation back to the reasonable-and-necessary criteria in s.34 of the NDIS Act. The output is an editable Word (.docx) document you finish and sign; nothing is auto-submitted.
The most thorough FCA tooling, in one pass
The FCA is the most comprehensive report an OT writes for the scheme. Capacoty carries the whole structure (every functional domain, every outcome measure, every costed support table) so a blank page and a pile of notes become a structured, NDIS-ready draft in minutes.
How Capacoty writes your FCA
Work the way you already do, one report at a time. Capture the visit, score your measures, set function, and Capacoty drafts the rest. You stay the author at every step.
Capture the assessment
Dictate or chat your post-visit walkthrough and Capacoty routes it into the right sections, or click any field to type directly. A regex fallback keeps capture working even when the connection drops.
Score outcome measures in-app
Enter and score standardised instruments (WHODAS, ABAS-3, FIM, MoCA, Berg Balance and more) with built-in interpretation bands, percentiles and auto-derived levels like the CANS clinical level.
Set function & review supports
Mark level of assistance across each domain in the functional grid. A rule-based suggester surfaces evidence-linked support recommendations you can keep or dismiss; nothing auto-adds.
Generate, edit & submit
Capacoty drafts the full FCA against the reasonable-and-necessary framework, computes the support-hours tables and returns an editable .docx in your branding. You review, sign and submit.
Dictate the visit. Capacoty routes every word.
Type, paste a referral letter, or dictate your session and Capacoty's extractor maps the content into the correct domains and assessment fields, with verbatim quote receipts you can audit, so nothing is invented and nothing is lost.
- Chat or dictation capture with smart routing into sections
- Verbatim quote receipts for every extracted field
- Regex fallback keeps capture working without the API
Score once. Interpret instantly.
The FCA tool wires in 23 standardised measures with scoring, interpretation bands and strict item-to-domain citation gates, so a WHODAS score only ever cites the domain it measures. Results flow straight into your clinical narrative as evidence, not as a bolted-on appendix.
- WHODAS 2.0, ABAS-3, Vineland-3, FIM, MoCA, CANS and more
- Scores, percentiles and interpretation bands computed for you
- Outcomes linked directly to functional impact in the narrative
Support hours, computed, not guessed
From the levels of assistance you set, Capacoty drafts personal-care, instrumental, community, behavioural-regulation and overnight tables, each with type of assistance, weekly hours and a functional justification per row. An 8-hour-per-night overnight cap and active-versus-passive logic are enforced, and you verify every figure before it goes anywhere.
- Five costed support-hours tables, by support category
- Type of assistance and functional justification per row
- Overnight cap and active/passive logic enforced
What's inside a Capacoty FCA
Every section a planner expects, in the order they expect it, drafted from your data and ready to edit.
Participant, assessor & referrer details
NDIS identifiers, the assessing OT, the referrer and assessment details, including the standardised tools administered.
Methods of assessment & primary disability
The tools and methods used, with the primary disability and a concise description of its typical functional impairments.
Background & informal supports
Social-context background plus an informal-supports paragraph explaining why family or carer supports alone are insufficient.
Plan goals & barriers to goal achievement
The participant's stated NDIS goals and the functional barriers preventing them from being achieved.
Formalised assessment tools
Scored results tables and clinical analysis for each measure: scores, percentiles and interpretation bands.
Current status: physical function & PADLs
Mobility, transfers, balance, pain, motor, sensation, plus showering, dressing, toileting, eating, medication and overnight care, each with level and type of assistance and an expected-change note.
Current status: instrumental ADLs
Routine management, meal preparation, cleaning and laundry, shopping, household organisation, transport, finances and vocation.
Current status: cognition, communication & psychosocial
Orientation, memory, attention, decision-making, learning, communication, social and community participation, sensory regulation and mental health, with strict tool-to-domain citation gates.
Behavioural concerns
One row per behavioural concern with a behaviours description and a structured risk rating from Low to High.
Support-needs recommendations
Personal care, instrumental tasks, community participation, behavioural regulation and overnight support, each costed with weekly hours and a functional justification.
Capacity building, capital & core supports
Therapy and capacity-building recommendations with measurable outcomes, plus assistive technology, consumables and other core supports where clinically warranted.
Summary of assessment
Functional-capacity overview, core-supports rationale, capacity building, capital supports, functional impact, informal-support sustainability and prevention of functional decline.
Why OTs choose Capacoty for FCAsFCA
This isn't generic AI with an OT label. Every behaviour below is purpose-built for the Functional Capacity Assessment, and shipped.
Personal-care, instrumental, community, behavioural-regulation and overnight tables with type of assistance, weekly hours and a justification per row; overnight cap and active/passive logic enforced.
23 standardised measures wired in (WHODAS 2.0, ABAS-3, Vineland-3, FIM, MoCA, Berg Balance, CANS and more) with scoring, bands and strict item-to-domain citation gates.
A client-side rule engine maps scores and functional findings to evidence-linked NDIS supports and surfaces them as dismissible suggestions. The OT decides; nothing is auto-added.
Every support, hour figure and capacity-building target is written to address the seven s.34(1) NDIS Act criteria (individually and as a package) with measurable outcomes and timeframes.
Levels of assistance, risk ratings and support categories are constrained to clinical value sets, and the model reasons through a structured rule-check before writing, reducing inconsistent claims.
The report is delivered as an editable Word document with your logo and colour theme applied, so you finish, sign and submit it as your own clinical document.
Every draft is AES-256 encrypted on your device before it leaves the browser (Capacoty stores only ciphertext it can't read) and your data is never used to train AI.
Ships separate adult and paediatric FCA templates: the paediatric version swaps in school participation, merged domestic tasks and the WHODAS Child/Adolescent measure.
23 outcome measures, scored inside the report
No more scoring in a separate spreadsheet. Administer or enter results in-app and Capacoty interprets them and links each finding to functional impact in your FCA narrative.
Built to keep you compliant
Every FCA is grounded in the standards you're accountable to.
NDIS Practice Standards
FCAs are structured to the NDIS Practice Standards and what planners and delegates expect: the right sections, evidence and reasonable-and-necessary justification, every time.
You stay the author
Capacoty drafts; you review, edit and sign off, so every report meets your professional obligations. No autonomous clinical decisions, ever.
End-to-end encrypted
Every draft is AES-256 encrypted on your device before it leaves the browser, then stored on Australian servers. Your data is never used to train AI, compliant with the Australian Privacy Act 1988 and all 13 APPs.
Functional Capacity Assessment FAQ
Explore the other report types
Capacoty drafts every report an OT writes across NDIS and aged care, each purpose-built, not retrofitted.
AT
Assistive Technology reports that satisfy section 34: cost tiers, risk levels and options comparison.
Learn more →HAL
Home & Living reports: SDA, SIL, ILO and more, justified against reasonable and necessary.
Learn more →SAH
Support at Home assessments written in aged-care voice: function, services, AT and home mods.
Learn more →NAR
NDIS Access Request evidence: five consolidated domains and the functional impact a delegate needs.
Learn more →CHM
Complex Home Modifications reports that justify built-in mods room by room.
Learn more →PR
Progress Reports that evidence outcomes against plan goals and justify the next plan.
Learn more →Ask Capacoty
Your OT research assistant: cited answers to NDIS and clinical questions, right beside your draft.
Learn more →All report tools
See every Capacoty report type in one place and find the right tool for the job.
Browse all →Write your next FCA with Capacoty
Start a free trial (two reports, no card) and see a planner-ready Functional Capacity Assessment come together from your own notes. You stay the author, start to finish.
