Write the AT report the delegate can actually approve
Capacoty turns your clinical notes into a section-34-ready Assistive Technology report: cost tiers, risk levels, options comparison and reasonable-and-necessary justification, delivered as an editable Word document in your clinical voice.
What is an NDIS Assistive Technology report?
The Assistive Technology (AT) Assessment Report is the document an NDIS occupational therapist submits to support a request for funded equipment, from a shower commode to a custom power wheelchair, AAC device or prosthetic.
It is read by an NDIA delegate assessing the request against the seven reasonable-and-necessary criteria in section 34 of the NDIS Act: an administrative decision-maker, not a clinician. Capacoty's AT tool ships two templates: the standard NDIS AT report and a Custom AT report for fabricated or heavily-modified equipment that no off-the-shelf option can match. Every clinical section is generated to the NDIA AT cost-tier and risk-level framework drawn from the NDIS Assistive Technology Operational Guideline, so the evidence package matches what the delegate is checking for.
You reach for this report whenever a participant needs funded assistive technology that requires written clinical justification: mid-cost items such as customised shower chairs, standing hoists, AAC devices and some power wheelchairs, and high-cost items such as custom seating, complex AAC and prosthetics. It is also the report you use when the equipment is fabricated or substantially modified and you need to show why an off-the-shelf product cannot bridge the activity-limitation-to-participation-restriction gap. The output is an editable Word (.docx) document you finish and submit. Nothing is auto-submitted to the NDIA.
Section-34 evidence, in one pass
The AT report has to convince a delegate that the recommended equipment is reasonable and necessary, the lowest reasonable cost and the right risk tier. Capacoty carries that whole framework (every cost tier, every s.34 criterion, the options comparison and the ICF reasoning chain) so a pile of notes becomes a delegate-ready draft in minutes.
How Capacoty writes your AT report
Work the way you already do, one report at a time. Capture the assessment, attach your measures and quotes, and Capacoty drafts every section to the section-34 framework. You stay the author at every step.
Intake by typing, chat or dictation
Enter participant details, AT items, functional limitations, trial notes and alternatives, or dictate a post-visit summary and let the extractor map structured field updates, with verbatim quote receipts you can audit.
Attach outcome measures & quotes
Wire in any instruments you administered (WHODAS, LEFS, FIM, MBI, MFIS, BBS, Lawton, Waterlow or ALSAR) and attach supplier quote references. The picker filters instruments by adult or paediatric mode automatically.
Generate the section-34 report
Capacoty drafts every clinical section to the NDIA cost-tier and risk-level framework, the seven reasonable-and-necessary criteria and a structured options comparison, then returns an editable .docx.
Polish & finalise in your voice
Use the per-field polish to tighten phrasing without changing meaning, then edit the Word document directly. It still reads as your clinical reasoning. You review, sign and submit.
Cause, consequence, AT solution. Not "improves independence"
Every justification is built on the ICF chain (impairment, activity limitation, participation restriction) so the evidence reads like an OT's clinical reasoning, not a generic line. The prompt walks all seven s.34 criteria and flags any one it cannot satisfy from your intake, and your outcome measures are banded and woven straight into the functional-impact bullets as evidence.
- ICF cause-consequence-AT-solution reasoning per feature
- All seven s.34 criteria walked, with gaps flagged
- WHODAS, LEFS, FIM, MBI, MFIS, Berg, Lawton, Waterlow and ALSAR feed the narrative
An editable Word doc in your voice
The report comes back as an editable Word (.docx) document so it still reflects your clinical voice. You finish, sign and submit it as your own. For fabricated or modified equipment, the Custom AT template adds components-breakdown, fabricator-declaration and off-the-shelf-unsuitable framing, and lets you apply your own logo and colour theme to the output. (Logo and colour-theme branding apply to the Custom AT template; the standard NDIS template keeps the clean NDIA layout.)
- Editable .docx you finish, sign and submit yourself
- Per-field polish tightens phrasing without changing meaning
- Custom AT template carries your logo and colour theme
What's inside a Capacoty AT report
Every section a delegate expects, in the order they expect it, drafted from your data and ready to edit.
Participant background and NDIS goals
Diagnosis, prognosis and living situation showing how the disability creates the AT need, plus the plan goals the equipment directly advances, drawn only from the intake.
Functional limitations
Per-domain narrative across physical, sensory, communication, cognitive, behavioural and other assessment findings, each tied to the AT need via the ICF chain.
Current AT and prior experience
Make, model, age and repair history of existing equipment, current independence and support, why it is no longer adequate, and lived experience with similar AT.
Trial information and outcomes
Functional gains observed on specific tasks, tolerance, support required and adjustments, or a justified no-trial explanation using conditional suitability language.
AT features to justify
One clinical-prose entry per significant feature (e.g. tilt-in-space, carbon-fibre frame) linking the impairment to how the feature closes the gap and reduces support.
Alternatives, options and mainstream items
A structured options comparison naming the recommended item plus alternatives with cost, features and participant-specific reasons, and why any mainstream items are essential and best value.
Clinical evidence and reasoning
The cause-consequence-AT-solution chain demonstrating functional need, goal alignment and value for money against the section-34 reasonable-and-necessary criteria.
Activity details, support changes and long-term benefit
Activities the AT assists and frequency of use, the qualitative plan for how funded and informal supports change, best-practice evidence, and the AT's functional lifespan.
Risk assessment
Participant and carer risks with concrete mitigations, lower-risk options considered, and the risks if the AT is not provided, all in conditional risk language.
Standards, behaviours and restrictive practice
Australian/ISO standards compliance, any behaviours of concern affecting safe use, and whether the AT could constitute a restrictive practice.
Reasonable care and other funding sources
How the AT reduces demand on family and informal supports, and why the NDIS is the appropriate funder over health, DVA, education or other systems.
Implementation, agreement and copy provision
Set-up, training and review hours, outcome-measurement approach, maintenance, warranty, provision timeframe, short-term options, and participant agreement and copy details.
Why OTs choose Capacoty for AT reportsAT
This isn't generic AI with an OT label. Every behaviour below is purpose-built for the Assistive Technology report, and shipped.
Every item is written to the correct low/mid/high cost tier and low/higher risk level from the NDIS Assistive Technology Operational Guideline, naming the AT advisor or assessor the tier requires, so the evidence matches what the delegate checks.
The prompt walks all seven s.34 criteria (disability-related, goal-aligned, participation, value for money, effective and beneficial, informal supports and is-an-NDIS-support) and flags any criterion it cannot satisfy from your intake.
Each item's evidence addresses the recommended option plus two alternatives with cost, features and participant-specific reasons, demonstrating the lowest reasonable cost that meets the clinical need.
Built on the ICF chain (impairment, activity limitation, participation restriction) so justification reads like an OT's clinical reasoning, not a generic "improves independence" line.
WHODAS, LEFS, FIM, MBI, MFIS, Berg Balance, Lawton, Waterlow and ALSAR-R2 scores are banded and woven into the functional-impact bullets as evidence, including MBI walking vs wheelchair scoring.
For fabricated or modified equipment, the Custom report adds components-breakdown, fabricator-declaration and off-the-shelf-unsuitable framing, and lets you apply your own logo and colour theme to the Word output.
The tool never invents costs, repair figures or savings: figures must come from your intake, and unsourced amounts are written as "indicative cost pending supplier quote" so nothing overstates the evidence.
Every draft is AES-256 encrypted on your device before it leaves the browser (Capacoty stores only ciphertext it can't read) and your data is never used to train AI.
9 outcome measures, scored inside the report
No more scoring in a separate spreadsheet. Administer or enter results in-app and Capacoty bands them and weaves each finding into the functional-impact reasoning in your AT report.
Built to keep you compliant
Every AT report is grounded in the standards you're accountable to.
NDIS Practice Standards
AT reports are structured to the NDIS Practice Standards and the NDIA AT framework: the right sections, evidence and reasonable-and-necessary justification a delegate expects, every time.
You stay the author
Capacoty drafts; you review, edit and sign off, so every report meets your professional obligations. No autonomous clinical decisions, ever.
End-to-end encrypted
Every draft is AES-256 encrypted on your device before it leaves the browser, then stored on Australian servers. Your data is never used to train AI, compliant with the Australian Privacy Act 1988 and all 13 APPs.
Assistive Technology report FAQ
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Capacoty drafts every report an OT writes across NDIS and aged care, each purpose-built, not retrofitted.
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Browse all →Write your next AT report with Capacoty
Start a free trial (two reports, no card) and see a section-34-ready Assistive Technology report come together from your own notes. You stay the author, start to finish.
